Arts Coast Studios Arts Access Documentation Grant

What is an Arts Access Documentation grant?

Arts Coast Studios aims to support Pinellas County artists and arts organizations seeking to document work on video for archival purposes, future funding opportunities and possible inclusion on the Arts Coast Studios online platform. 

This opportunity is for artists and arts organizations who have special work to document and need funding to create a video or assistance in finding a filmmaker.

The grant is not for multi-camera shoots with multiple takes, but for assisting with the costs of capturing a live performance, community arts project, event or exhibition as it happens. Funds can also be used to hire an editor to work with footage that you shot yourself. 

This video will serve as a record of your artistic work that can be used for marketing and social media, grant applications, fundraising and opportunities for professional development. 

Documenting your work on video will also let you share your arts experience with a larger audience than cannot attend in person – and it makes your art accessible to residents and visitors with mobility or transportation challenges, economic hardships, vision or hearing impairments. 

If your project is selected, Creative Pinellas can assist in introducing you to available filmmakers that can work with you on basic filming and editing. All selected projects will be awarded funding for captions, as needed. Some projects may be awarded additional funding for a descriptive audio track, as needed. Creative Pinellas will need to be credited in the video as supporting the project, details will be provided if project is approved.

The video that results may be featured on the Creative Pinellas website and can be submitted for additional funding via an Arts Coast Studios Premiere or Distribution. (Visit artscoaststudios general page here)

Once this project is complete, a final version will be supplied to Creative Pinellas – then you can share the video on your own website or other streaming services, and the recording is yours for archival purposes (see Arts Coast Studio Premiere and Arts Coast Distribution qualifications if you plan to submit for those platforms before you post your work).

Creative Pinellas will retain the ability to use the video as part of Creative Pinellas presentations (this does not include streaming on Arts Coast Studios)  for one year from the date of completion or to promote the Arts Access program through social or on the Creative Pinellas website.

What are we looking for?

  • High-quality content that can be documented, such as a live performance, community arts project, event or exhibition
  • Work that would spark the interest of arts enthusiasts, the arts curious, artists and everyone in between
  • Applicants must be a Pinellas County resident, or the event is happening in Pinellas County 

Note to Artists

  • If you’re using copyrighted materials, all applicable copyrights must be owned by the person creating or submitting the content, or you’ve obtained and retained all necessary legal permissions to use copyrighted material.
  • No hate-speech, violent or graphic content, harmful or dangerous content.
  • All images of artwork and music used must be credited, including photographs and images of performances. If you’re interviewing an artist, it’s assumed that the images included are of that artist’s work – any other images, including murals, photographs, and public artwork, need visual or verbal artist credits.


  • Grants will be reviewed monthly and can take up to 6 weeks for review.  
  • Please submit application as far in advance of your ideal production date as possible, so we have time to evaluate applications and disburse funds. 
  • If you submit an application less than three weeks away from your production date, we cannot guarantee we can review and approve your application in time to meet your deadline.
  • If you have any questions about timeline, please contact


Grants will typically range from $150-$500, based what is needed for the project. 

If you have a larger scale project that might need more funding, please send a “pitch” email to 

The funding is intended to help pay for the filming of an existing project, not to be used to create a project to film. 



Each Application will be reviewed and scored based on the following: 

Originality up to 35 points 

  • Is this idea original for our area, beyond our area? 
  • Is the execution original? 
  • Is the subject matter fresh or innovative?

Content up to 35 points

  • Is the content appropriate to Creative Pinellas? 
  • Does the content serve the mission of Arts Coast Studios? 
  • Is it interesting? 
  • Does the piece require captions?
  • Does the piece require subtitles for English?
  • Does the piece require a descriptive audio track?

Productions up to 30 points

  • Does previous work or work samples reflect a sense of quality in their production values?
  • Does previous work or work samples support the artist’s ability to bring the project to completion?
  • Does the artist present a clear and defined production timeline for the project?
  • Does the artist state they have all rights and clearance to present the material they would like to film for archival and streaming rights? 
  • What are the technical needs of the project to bring it to completion?

Anticipated Length of finished piece. This doesn’t affect scorings to be considered for grant, but it will support the amount of funding you are requesting.

  • Up to 5 minutes 
  • 6 – 15   minutes      
  • 16-29   minutes        
  • 30-59 minutes 
  • 60 minutes or more

Panel scores will be averaged and the minimum Score to be considered for eligibility for funding must be 76. 

Payment Categories

Grant Proposals that are approved will be compensated according to the following schedule:

Payment Schedule:

  • 1/2 funding at time of award (for pre-production costs)
  • 1/2 funding at time of completion (for completion costs)


If you have any questions during this application process, please contact Arts Coast Studios at

Recipients have been selected for this grant. Congratulations!

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