Project Coordinator for Pinellas County Cultural Plan

Position Summary

Creative Pinellas, in partnership with Visit St. Petersburg and the Board of County Commissioner, will be engaging in a cultural planning process starting in 2023. This will be the first Cultural Plan since 2005 and its purpose is to gather widespread input about the current and future role of arts and culture countywide to provide vision to guide and strengthen the County’s arts and cultural planning and to will establish a road map for sustainable, equitable and vibrant development of the arts and cultural sectors for the next five to ten years.

We are looking for a contract Project Coordinator to join our team for the duration of this project (12-18 months) to work closely with Creative Pinellas and with the Consulting Firm responsible for carrying out the Cultural Plan project from beginning to end.

The Project Coordinator will oversee and perform the day-to-day activities necessary to meet the project’s goals and objectives and will coordinate the necessary resources and activities to ensure the project runs efficiently and delivers the desired results.

This position requires the ability to work independently and collaboratively, to understand and contribute to the project from the planning and information gathering through final delivery. It is very hands-on with day-to-day oversite and attention to detail.

The Organization

Creative Pinellas is a 501(c)(3) arts and cultural organization (established in 2011) with a $1.8M operating budget, and six full-time and two part-time staff members. The organization manages a 10,000 square-foot gallery (former arts museum) runs an arts-business incubator, and has awarded grants to over 180 professional and emerging artists ($825,000), sent over 200 artists and arts leaders to the Co.Starters business program, partnered with the Tampa Bay Rays baseball team on an artists’ poster series, with the County on mural programs, and with the area foundations on arts and mental health. Creative Pinellas has also launched and manages multiple digital properties, including a high-tech, user-friendly app (Arts Navigator) that connects tourists to their perfect arts experience. It is in excellent fiscal condition due to strategic budget management and strong local government support.

The Community

Located on the Gulf of Mexico, with miles and miles of white sand beaches, Pinellas County is home to an arts, cultural and creative community responsible for over $1.8B in revenue and accounting for over 5% of the county’s economic impact and jobs. Anchored by St. Petersburg in the South; home to seven internationally recognized museums, including the Dali and the Chihuly collection; by Tarpon Springs with its famous Sponge Docks and bronze sculptures in the north; and the walkable arts communities of Dunedin and Safety Harbor in between; Pinellas County is a diverse and dynamic community with a rich history of arts and culture with over 100 active arts and cultural institutions and more than 400 professional artists in all genres.

Responsibilities

  • Act as a point of contact and lead liaison for community participants in the Cultural Planning process and with Creative Pinellas and the project Consultant
  • Assist with meeting planning, calendaring, organization, and management
  • Assist with community outreach and communications
  • Create and maintain a network of stakeholder and community participants
  • Create and distribute meeting and other materials
  • Keep and update project documentation and progress reports
  • Coordinate internal and external resources as needed
  • Manage project expenses and invoicing
  • Other administrative and support functions for project team

The ideal candidate:

  • Is organized, and highly efficient with attention to detail
  • Is a good communicator and problem solver
  • Likes working with people
  • Is great at follow up
  • Works well independently and in a team with a positive attitude, professional presence and exceptional customer service
  • Has excellent interpersonal skills; ability to get along with diverse personalities; exhibits tact, professional attitude, maturity and flexibility
  • Brings a positive “we-got-this attitude” with them every day

Required Experience & Skills

  • 3+ years of experience in project coordination, logistics, business, meeting or event planning
  • Great oral and written communications skills.
  • Ability to use Excel, Word, PowerPoint and project management tools such as Monday, Slack (or other).
  • Experience working with diverse communities and people of different races, ethnicities, abilities and backgrounds
  • Experience with community outreach, with project planning and/or experience working with artists or with or in the creative industry is a plus
  • Project management classes or certification a plus, but not required
  • A two or four-year degree is preferred but not required

Other Details:

  • This is a 12 – 16-month contract position for ongoing project implementation. 
  • Work can be organized as a combination of remote and in-office activity, and includes attendance at community meetings throughout Pinellas County, some of which will be on weekends or evenings.
  • While it is not a full-time position, there will be a regular monthly retainer based on qualifications and experience.  
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