Gallery and Facilities Manager

At Creative Pinellas, as the official Local Arts Agency for Pinellas County, we provide funding and support to artists, arts organizations, and municipalities across multiple genres throughout the County.  Our mission is to foster and sustain a vibrant and collaborative arts community across Pinellas County and we are committed to creating a workplace where every individual’s skills and potential are valued. Rooted in collaboration, we strive to ensure access to opportunities for everyone. 

This role embodies these ideals, offering a chance to grow, lead, and make an impact through your unique expertise and abilities.  

Join us and be part of a mission-driven team passionate about art’s potential to build and uplift communities. 

Job Title: Gallery and Facilities Manager
Location: Onsite/Flexible
Employment Type: Full-time
Salary Range: $53,000-$58,000k

Key Responsibilities:  

The Gallery and Facilities Manager is responsible for the planning, support, and general maintenance of The Gallery and key Creative Pinellas facilities, including exhibitions, events, and other projects.

Exhibitions

• Oversee and coordinate the installation and deinstallation of artwork, including gallery repair and preparation.
• Hire and supervise temporary crews, part-time gallery employees, and/or interns.
• Schedule installation and deinstallation with exhibition artists and communicate necessary paperwork, gallery processes, and expectations.

Front of House Management

• Hire, schedule, and supervise gallery employees, including hosts, volunteers, and interns.
• Ensure a high standard of service to all visitors and educate Gallery Hosts on each exhibition.
• Maintain and expand the gallery reporting portal for accurate visitor information.
• Work with the office manager to establish and follow cash and accounting practices.
• Assist with sales functions in the Gallery, ensuring accurate pricing and representation of pieces.

Gallery and Event Facilities Management

• Ensure smooth operation of exhibitions and public-facing activities in and around the Creative Pinellas Campus.
• Maintain a safe, clean, and organized production workspace, gallery, and event facilities.
• Address technical issues promptly and coordinate necessary tasks with appropriate personnel.
• Oversee event set-up, breakdown, and technical requirements.
• Support the Gallery Director with designing, layout, wall text placement, and lighting design.
• Manage gallery material needs, including maintenance and installation products.

Artist Relations

• Coordinate artist contracts and agreements with the Gallery Curator.
• Schedule and manage the delivery and pick-up of artworks.
• Arrange shipping and transportation when needed.
• Provide information for insurance coverage and update condition reports.

Other Duties

• Coordinate logistics for off-site installation and deinstallation, including technical needs and signage.
• Act as liaison with other venues for off-site events and programs.
• Perform other reasonable duties as requested by the Gallery Curator or CEO.

Required Key Skills and Qualifications:  

To thrive in this position, candidates must bring a commitment to inclusivity, transparency, and growth. Essential skills include:

• Minimum of 3-5 years of experience in gallery management, facilities management, or a related field.
• Proven experience in exhibition planning and execution, including installation and deinstallation of artwork.
• Experience in supervising and managing staff, including temporary crews, part-time employees, and interns.
• Strong background in front of house management, ensuring high standards of service and visitor engagement.
• Familiarity with cash and accounting practices in a gallery setting.
• Experience in event management, including set-up, breakdown, and technical requirements.
• Ability to coordinate artist contracts and agreements, manage delivery and pick-up of artworks, and arrange shipping and transportation.
• Knowledge of insurance coverage and condition reporting for artworks.
• Excellent organizational and communication skills.

Physical requirements:

The physical demands outlined below are essential for the successful performance of this role. Reasonable accommodations may be available to qualified individuals with disabilities.

Physical requirements: 
The physical demands outlined below are essential for the successful performance of this role. Reasonable accommodations may be available to qualified individuals with disabilities. 
This position requires the ability to:

• Mobility: Move about the Gallery and between workstations, and navigate the work environment. 
• Lifting/Carrying: Lift and carry objects weighing up to 25 pounds on an occasional basis. 
• Dexterity: Use hands and fingers to operate tools and equipment, handle materials, and perform repetitive tasks. 
• Communication: Hear and speak clearly to communicate effectively with colleagues, clients, and others.
• Vision: Have sufficient vision to perform tasks such as reading documents, inspecting artwork and using a computer. 

What We Offer: 

• A mission-driven team passionate about art’s potential to build and uplift communities. 
• Opportunities for professional development to help you reach your career goals
• Benefits package includes health, vision, and dental insurance, 401k match, and a hybrid work schedule.

Commitment to Inclusion: 
At Creative Pinellas, we believe in a skills-first approach to recruitment and employment. This means focusing on what you can do and how you can grow, rather than traditional metrics alone. We are committed to enhancing opportunities for all individuals based on merit and potential.  

Your skills, experiences, and perspective are valuable—and we want to empower you to make your mark here with us.

How to Apply: 
Submit your resume and a cover letter detailing your experience. Applications will be reviewed on a rolling basis until the position is filled.

Applications will be reviewed on a rolling basis until the position is filled. 

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