Executive Assistant

Position Summary

The Executive Assistant directly supports the CEO to manage their schedule, their internal and external communications and board relations.  The position works closely with everyone on the Creative Pinellas team, contributing to the work environment as an energized, positive place to be.

We are seeking a candidate who is very efficient, who thrives on being organized and in organizing others, who likes people and cares about problem solving, and who is comfortable with scheduling appointments and responding to communications.  

CORE RESPONSIBILITIES

The Executive Assistant roles include:

Scheduling/Calendar/Office

  • Manage the CEO’s calendar and appointments
  • Responsible for coordinating meetings, CEO initiated activities
  • Manage office supplies, office equipment needs, etc.
  • Oversight of organization of common areas
  • Help with set up and breakdown for meetings and events

Communications Management

  • Manage the CEO’s inbox
  • Sort incoming email and other communications and prioritize for attention/response
  • Ensure CEO follow up or EA follow up as needed up with communication
  • Update and keep email box manageable

Board Relations

  • Manage all key board communications
  • Schedule board and committee meetings
  • Keep board calendar
  • Schedule committee meeting and support committee chairs
  • Connect committee chairs, and other board members with team members as needed/appropriate
  • Keep minutes
  • Maintain, create and distribute Board documents and materials
  • Respond to Board queries and requests for communication as appropriate
  • Act as liaison from CEO and Creative Pinellas to board, including 

The ideal candidate:

  • Is organized, and highly efficient with attention to detail.
  • Is comfortable taking charge of scheduling and responding to email communications
  • Is a good communicator and problem solver
  • Likes working with people
  • Is great at follow up
  • Works well independently and in a team with a positive attitude, professional presence and exceptional customer service
  • Has excellent interpersonal skills; ability to get along with diverse personalities; exhibits tact, professional attitude, maturity and flexibility
  • Brings a positive “we-got-this attitude” with them every day

Required Experience & Skills

  • 5+ years of Executive/Administrative Assistant in a professional, office environment
  • Solid understanding and working knowledge of office processes and procedures
  • Solid knowledge of Microsoft Office Products (Excel, Word, Powerpoint
  • Physical Requirements – This position involves standing, walking and occasionally kneeling, bending and lifting to 30 lbs.
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